Government of the association
Section 1. The Executive Committee Board of the association shall be comprised of the President, Vice-President, Secretary, Treasurer, Events Coordinator, Dance Team Coordinator, Volunteering Coordinator, Soccer Coordinator and Public Relations Officer with the following functions:
President: Shall register the organization with the University of Kentucky. He or she shall call and preside at all official meetings of the association. He or she may appoint committees as he or she deems fit. Within a month after his/her election, the president, in collaboration with the Executive Committee, shall prepare a broad outline of the various activities during his/her term in office. He or she should create a clear vision for the organization. This outline, which will also contain guidelines for the execution of his or her plan, shall be approved by the Executive Committee for adoption and implementation. The President should serve as a liaison between UK-ASA and other campus organizations.
Vice-President: Shall assist the President in the discharge of his or her duties. The VP also assumes the duties of the President in the event of his or her absence or inability to complete or continue his/her term in office. The Vice President should serve as a liaison between UK-ASA and other campus organizations and helps to plan/execute activities during meetings. Vice President will also be responsible for booking all the rooms necessary for general body meetings and for taking pictures at meetings and events.
Secretary: Shall have the responsibility to record and maintain all records of the UK-ASA. Keep paper work related to UK-ASA (contracts, events, invitations from other organizations) and distribute to all members of the Executive Committee no later than two days after the event or meeting has occurred. Make and update UK-ASA calendar of events.
Treasurer: Shall have charge of the collection of dues and the disbursement of all funds of the UK-ASA and make monthly reports to the Executive Committee and at meetings on the financial state of the UK-ASA. Keep track of all monetary transactions relating to the club (receipts, invoices, DAVs). Be aware of and keep all contracts with other parties. Treasurer will also be in charge of fundraising for the club and taking care of t-shirt orders. The treasurer will serve as the primary signatory on the association’s bank account.
Public Relations Officer: Shall be responsible for providing adequate publicity of all activities of the UK-ASA. He or she is responsible for distributing press releases for all ASA sponsored events and speaking on behalf of the organization if the President is unable to do so. Assist President with all official correspondence and shall inform the members of all matters involving the UK-ASA. Keep updates on social networking sites and UK-ASA listserv email account. In the event that we do obtain a website, PR will be in charge of regulating and updating the web account.
Events Coordinator: Shall coordinate all social and cultural functions of the UK-ASA both on and off campus. Form subcommittee if needed for bigger events. Events coordinator is in charge of fundraising for Taste of Africa. Planning for Taste of Africa must begin in the fall.
Volunteer Coordinator: Shall be responsible for booking and contacting various philanthropic activities with volunteer places around the Lexington area and making sure to contact the Public Relations Officer to let members of the organization know about these events.
Soccer Coordinator: Shall be responsible for heading the ASA soccer team. He/she will be in charge of coordinating the Big Blue Cup annual soccer tournament and for any other soccer tournaments that might arise. Soccer coordinator will also be in charge of having regular practices for the ASA soccer team.
Fundraising and Collaborations Chair: Shall be in charge of the organization’s collaborations with other organizations on and off campus. He/she will also assist the Treasurer in organizing fundraisers for the association such as bake sales, restaurant nights, and putting together and sending proposals for sponsorship. This official will also serve as the secondary signatory on the association’s account.
Dance Team Coordinator: Shall be responsible for organizing and coordinating the organization’s dance team for the entire year’s activities and collaborations. He/she will be responsible for organizing dance team meetings, dance rehearsals, and also be in charge of screening members of the dance team.
Section 2. EC Board Meetings: All elected executive board members must be fully aware of their responsibilities and duties. As part of this obligation, the board must meet periodically to prepare and construct future events and meetings. All executive board members are required to inform the president of the days and times that would work best for these meetings and following a decision of times and dates, attend all executive board meetings. If valid emergencies arise to deter the member from meeting this requirement, all required duties beheld by said member must still be fulfilled. Any member that does not meet this requirement is thereby subject to losing their held position after the entire board agrees by a majority vote of 75% of all present.
The "Constitution" by www.ukyasa.org